How to create calendar event from email in Outlook

Published: January 23, 2026

Quick Start Guide

With Text2Event Chrome extension it is very easy to convert your email into a calendar event!

This video demonstrates how to do it in Outlook Web.

1. Select text from an email with event details

• Open an email in Outlook Web that contains event information
• Highlight the text containing the event details (date, time, location, etc.)

2. Right click - Create calendar event from text

• Right-click on the selected text
• Choose Create calendar event from text from the context menu

3. Wait until calendar file is generated and downloaded

• Text2Event processes the selected text
• The calendar file (.ics) is automatically generated and downloaded
• You'll see the download in your browser's download bar

4. Switch to calendar tab in Outlook

• Click on the Calendar icon in Outlook's left navigation
• This opens your calendar view

5. Drag and drop downloaded calendar file to calendar view

• Locate the downloaded .ics file in your browser's download bar
• Drag the file directly onto your Outlook calendar

6. Event import screen will appear

• Outlook will show an import dialog
• Review the event details before importing

7. Select calendar to import event to and hit import button

• Choose which calendar you want to add the event to
• Click the Import button to confirm

8. All done!

• It is left to verify the event details
• Share the event with anyone you want
• Your calendar event is now ready to use!

Need Help?

If you have questions or encounter issues, check our FAQ section or provide feedback.